Frequently Asked Questions

The Basics

• When and where is this year’s NBMBAA® Annual Conference?

  The 45th Annual Conference & Exposition will take place September 12-16, 2023. The main location is Broad Street Side of the Pennsylvania Convention Center (PCC) in Philadelphia, PA.

• When is the Career Expo?

  The Career Expo will take place Thursday, September 14 from 9 a.m.-5 p.m. and Friday, September 15 from 9 a.m.-3 p.m.

• Are you livestreaming or is there a Digital Conference this year?

  No, this year’s Conference is in person only.

• How and when can I register for the Conference?

  Register Here

• How do I become a member of NBMBAA?

  Visit https://nbmbaa.org/joinnbmbaa/.

• I’m interested in sponsorship opportunities. Who do I contact?

  Send an email to pd@nbmbaa.org.

• I would like to secure an exhibit booth. Who do I contact?

  Send an email to the show management team via nbmbaa@eagteam.com

Programming

• What’s new this year?

  This year, we have added a full slate of hands-on workshops to our program. Workshops are limited attendance (maximum of 150 people per session) and will occur for all registration types on Wednesday, Thursday and Friday.

  The NBMBAA Leadership Institute®, our 1-day, pre-Conference education event takes on a new format this year, with three tracks, one for young professionals, one for professionals and one for more experienced professionals. This takes place Wednesday, September 13 during the day and is available via separate ticket for an additional fee only. This year’s Institute has a limit of 300 total attendees – 100 people per track.

  Also, our 1-day NBMBAA® Entrepreneurial Institute (EI), will take place Friday, September 15. That 1-day registration for Friday only includes the EI, the Scale-Up Pitch Challenge luncheon and a special reception. However, Premium and Standard Pass holders can also access the Institute content during the day Friday as part of their regular registrations.

  We encourage you to register early to take advantage of programs with limited attendance. Once full, your access is not guaranteed. you will be able to apply to a wait-list for these programs only.

• How do I get access to special or exclusive invite sessions?

  Exclusive sessions are frequently available for NBMBAA members based on career level. Ensure your membership and profile are up-to-date for these invitations.

• Are there any Pre-Conference courses this year?

  No.

• How does the Wait-List work?

  If you decide to add a session for which you are wait listed, you will be placed on the list in the order your request is received. But watch your email, because if a slot opens up you will receive an invitation to accept that space, but it will only be available for 24 hours. Once your invitation period has lapsed, it will be offered to the next person on the list. You will have to add yourself back to the wait list for that event in order to be eligible for another opening.

Career Expo

• How can I see who will be attending the Career Expo?

  Visit our online floorplan.

• Is there a virtual Career Expo this year?

  No, the fall Conference will have an in-person option only.

• How do I get an interview?

  Corporate Partners will post job and pre-screen résumés for interviews this summer. Your best chance for interviews is to make sure your information is up to date when companies begin searching.

  Visit  the NBMBAA Job Board as soon as you register or follow the link on your registration confirmation to visit the NBMBAA Career Success Network® job board, upload your current résumé, apply for current jobs and contact employers. Conference Job Match opens July 5, so don’t delay.

• Do I have to post my résumé in advance?

  No, but we highly recommend you post it as soon as possible if you are job seeking. Recruiters will be looking at candidates all summer. The later you post a résumé, the less likely it is you’ll be able to pre-schedule interviews.

• What if I don’t post my résumé in advance?

  Without posting your résumé, employers will not be able to find you to offer pre-scheduled interviews. You will still be able to upload your résumé for consideration closer to the event, but you will not have interviews set up in advance and will have to rely on whatever chats/interviews you can secure on the fly during the event days.  We highly recommend posting your résumé or curriculum vitae as soon as possible.

Registration

• What are the registration types for 2023?

  This year, we will offer two registration types for attendees. We encourage you to become a member as members receive 50% off the regular non-member rates.

  1. Premium: Access to the Career Expo and full program, including meal functions such as luncheons or plenaries.
  2. Standard: Access to the full program, Career Expo and nighttime social events. However, this registration type does not include access to the luncheons or plenaries.

• Are there any ticketed items for 2023?

  This year, the NBMBAA Leadership Institute® is only available via purchase of an add-on ticket.

• What are the registration costs for 2023?

  	Early Bird Rates* (Discounted through June 30)	Regular Rates (July 1-Sept. 11)	On-Site Rates (Sept. 12-15)
  REGISTRATION RATES 2023
  Standard Pass	$499	$599	$799
  Premium Pass	$999	$1,199	$1,699
  NBMBAA® Entrepreneurial Institute (Friday)	$599	$599	$699
  NBMBAA Leadership Institute® Ticket	$499	$599	n/a
  DISCOUNTED RATES – NBMBAA® MEMBERS
  Standard Pass (NBMBAA Member discount)	$249	$299	$399
  Premium Pass (NBMBAA Member discount)	$499	$599	$799
  NBMBAA® Entrepreneurial Institute (Friday)  (NBMBAA Member discount)	$349	$349	$449
  NBMBAA Leadership Institute® Ticket (NBMBAA Member discount)	$399	$499	n/a

  *Save $50-$200 until June 30
  Members save 50% vs. non-member rates
  NBMBAA Leadership Institute tickets are only available until sold out and will not be available on-site.

• Are there any discounts?

  NBMBAA® Members save 50% on the regular Conference rate. Early Bird rates offer members the best savings until June 30. The sooner you register, the better the rate.

• Is there a student discount?

  HBCU Students can receive a discount via a special code provided to their institutions. Contact your career office for more information or contact us via membership@nbmbaa.org. Verification is required.  Students can join and register for member discounts. Non-member students are subject to non-member rates. Visit https://nbmbaa.org/joinnbmbaa/ for more information on membership.

• How do I join NBMBAA® to receive a registration discount?

  Visit the member page at https://nbmbaa.org/joinnbmbaa/ to complete your membership purchase. Be sure to use the email address from your membership profile when you register for the conference event.

• I am on the Member Installment Plan. What if I miss a payment?

  Your membership must be paid through the year for your registration discount to be maintained. If you miss a payment or your credit card fails, you will be required to pay your membership in full to receive a badge or login credentials for the conference event.

• I’m an exhibitor or sponsor. How do I register?

  Exhibitor and Sponsor registrations are handled through the Exhibitor or Sponsor dashboards. Exhibitor/Sponsor registration begins in May. Please contact your account representative if you are a sponsor (pd@nbmbaa.org).  For exhibitors, contact exhibitor support via nbmbaa@eagteam.com. Note that exhibitors must be paid in full to access their registrations.

Housing & Travel

• How do I get a hotel room?

  NBMBAA® has preferred rates at the closest Philadelphia hotels. Booking through NBMBAA ensures not only the best rates and experience but supports the organization. 

  Attendee HousingExhibitor Housing

• Do I have to complete my registration to book a hotel room?

  No.

• Can I cancel my hotel room?

  Each hotel has different policies. Refer to your confirmation. However, to secure a hotel you will need to pay 1-night room and tax deposit, which is non-refundable.

• Do you have any discounts?

  Hotel rooms have already been negotiated at a discount, so visit the housing page to choose a hotel at the discounted rates.

  Flight discounts are available from Delta Air Lines. Please visit the Hotel & Travel page for more information.

Sponsors/Exhibitors

• When will registration be available for sponsors/exhibitors?

  Overall registration should be available by May.

• Where do I register?

  You will be able to access your allotment through the Exhibitor Portal in June. Login credentials will be sent from NBMBAA® Show Management.

• Where can I get an Exhibitor Kit?

  Exhibitor kits will be available to exhibitors within the Exhibitor Portal in late April.

• I keep getting emails to buy a list from the NBMBAA® show. Is this real?

  No. This is a list scam. We do not sell our subscriber, member or partner lists.

• Someone has called me for housing. Is that how I secure a hotel block?

  No. Our official housing provider is MCI USA, and they will never call unsolicited. There are housing scammers who will call offering rooms and are not guaranteed nor official.  Only rooms booked through our block and official provider are protected.

  You can secure your room block here or contact MCI USA directly.

  Official Housing and Registration Vendor
  MCI USA (formerly Wyndham Jade)
  ATTENDEES: 1-866-546-4303 or 1-972-349-5414 Intl.
  CORPORATES: 1-866-546-4304 or 1-972-349-5416 Intl.
  EMAIL:  NBMBAA@mcievents.com

• Who is authorized to contact me on behalf of NBMBAA?

  NBMBAA® partners with several vendors to provide services. However, in most cases those partners will not reach out to you, but official partners who may contact you include:

  • Event Advisory Group (EAG Team):  Exhibit and Sponsorship Sales, Media Sales
  • Web Scribble: Job Board Sales

Covid-19

• What is NBMBAA® doing to ensure the safety of attendees and exhibitors attending the 45th Annual Conference & Exposition?

  Our top priority is the health and safety of all our attendees, exhibitors, vendors, and staff. As COVID moves from pandemic to endemic, we will eliminate our vaccination check requirement; however, still do encourage any attending our events to ensure they are fully vaccinated, with the appropriate boosters. And we always welcome the wearing of face masks, though they are not required. Should local guidance on this change prior to the event, will provide updated information on requirements.

• Do I have to be vaccinated to attend?

  No, but highly recommend that if you do not have a health restriction that would preclude you from receiving the COVID-19 vaccine, that you ensure you are fully vaccinated with the appropriate boosters before traveling to the conference event. This will give you the highest level of protection and protect those who cannot get vaccinated.